【Hong Kong】Prepare IR56M for Submission

What do we need?

Let's make sure the following are done before we move onto IR56M reporting:

• Tax information of employer is updated (Master Data -> Organization)
• Employees' personal information is updated (Staff -> Applicant)
• Please make sure that "Require Tax Filing?" is Disable(Associate -> Placement -> Salary part)

  

  • If the recipient is a company, please take a look at the following page and update the related information Prepare IR56M when recipient is a company
• Payrolls from last April to March are done and posted (Payroll -> Payroll Batch)
• Pay types are correctly configured on whether it is taxable with proper tax category (Payroll -> Job Order Template)
  • Please make sure you have select the IR56M Income Type in Job Order Template

    

➡️ Details setting can take a look at Get Ready for using Taxation

Steps to preparing IR56M for submission

1. Preparing IR56M Batch

• Go to Taxation --> IR56M
• Click "Add New"
  • Specify the company and tax period
  • Confirm. You now have a blank IR56M batch
• Click "Add Placement"
  • Pick who you are reporting tax. Just like payroll.
  • Confirm. The staff are being added to the IR56M batch.

2. Reviewing IR56M

• Check and make changes to individual tax forms one by one, or
• Generate the reports to check the amount
  • Go to Analytic->Taxation-> 
    • Tax Details Report,
    • Tax Summary Report, or
  • Go to Analytic->Payroll->Payroll Details by Placement
    • remember to choose the date of the tax period
      ➡️ Take a look at How to handle the "-ve" in tax form? if you find there "-ve" after generating the tax form.

3. Submitting IR56M

• Go to More -> Generate XML file
  • Save the XML file
• Go to GovHK website https://www.gov.hk/en/residents/taxes/etax/services/efiling_er.htm and upload the XML file
  • Submit IR56 via etax Mixed Mode

    

• Select Login Method
  • Select Individual Tax Portal (ITP) if you have the account
  • If you do not have a Individual Tax Portal (ITP), click the “Proceed with ERIC”

    

  • Choose Mixed Mode and input the information needed(Tax file number, Employer Identification Code)

    

• Check and Submit the information
• Save and Print the Acknowledgement and the Control List
• Sign and Submit the Cover Page of the Control List with a duly completed.
• You can refer to the below websites for the procedures
  1. Online Demo 
  2. User Guide in PDF

4. Delivering IR56M to your staffs

• Click into the form->More -> Print IR56M/ Email IR56M to (staff individual email)